Job Requisition Coordinator - Rusk SH
Administrative Asst III Provides administrative support to hiring managers in the recruitment, selection and hiring process.
Work involves coordination and assistance to hiring managers in the recruitment, screening, and referral of qualified applicants, to include contacting the HHS service center and entering job requisition information in the on-line system.
Assists walk-in, email and phone applicants.
Assists in the development of screening questions, screening criteria, interview questions, screening applications, scheduling interviews, and conducting reference checks.
Coordinates and reviews the due diligence including background checks, pre-employment testing, etc.
Provides assistance to hiring manager with completion and entry of new hire information by reviewing I-9 documentation, entering new employee data in on-line system, coordinating/leading aspects of the local orientation activities.
Compiles and maintains data for various reports and produces reports from other systems.
Composes and produces correspondence and other documents.
Performs other duties as needed and assigned to support the job requisition process at the facility.
Works under limited supervision with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Provides administrative support to hiring managers in the recruitment, selection and hiring process.
Assists hiring manager with job requisition posting by contacting the HHS service center, entering job requisition information in the on-line system.
Assist managers with the development of screening questions, screening criteria, or interview questions.
May assist hiring manager with application screening, scheduling interviews, or conducting reference checks.
Provide assistance to hiring manager with completion of new hire information to include reviewing I-9 documentation, entering new employee data in on-line system, and coordinating/leading aspects of the local orientation activities.
Performs related work as assigned.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Skilled in customer service, Internet Explorer, Microsoft Word and Excel.
Ability to value and promote diversity.
Ability to maintain confidentiality.
Ability to explain policies and procedures to staff and the public.
Communicate clearly and concisely, both verbally and in writing.
Model ethical behavior.
Practice and promote integrity.
Understand business process.
Prioritize, schedule and pay attention to important details.
Assemble information, materials into logical order.
Ability to assist applicants with on-line application and related application processes.
Knowledge of CAPPS and People Soft systems preferred.
Knowledge of agency business process preferred.
Registration or Licensure Requirements:
N/A Initial Selection Criteria:
1.
Prefer experience working at Health and Human Services Commission or a state hospital.
2.
At least 3 years experience in an administrative assistant role preferred.
3.
Experience coordinating work between organizational units.
4.
Experience using a personal computer for inquiry and data entry.
5.
Attention to detail.
Additional Information:
Requisition# 484446 Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities.
Males between the ages of 18 - 25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Flexibility in work hours may be required for this position.
The position may be required to work overtime and/or extended hours.
All new hire candidates will be required to receive COVID-19 medical screening (nasal test) as part of the due diligence process.
Salary Note:
The salary offered will follow the HHSC starting salary guidelines.
Any employment offer is contingent upon available budget funds.
MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include:
42A, YN, 0111, 3A1X1.
For more information see the Texas State Auditor's Military Crosswalk at http:
//www.
hr.
sao.
state.
tx.
us/Compensation/JobDescriptions.
aspx.
HHS agencies use E-Verify.
You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.
If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
Work involves coordination and assistance to hiring managers in the recruitment, screening, and referral of qualified applicants, to include contacting the HHS service center and entering job requisition information in the on-line system.
Assists walk-in, email and phone applicants.
Assists in the development of screening questions, screening criteria, interview questions, screening applications, scheduling interviews, and conducting reference checks.
Coordinates and reviews the due diligence including background checks, pre-employment testing, etc.
Provides assistance to hiring manager with completion and entry of new hire information by reviewing I-9 documentation, entering new employee data in on-line system, coordinating/leading aspects of the local orientation activities.
Compiles and maintains data for various reports and produces reports from other systems.
Composes and produces correspondence and other documents.
Performs other duties as needed and assigned to support the job requisition process at the facility.
Works under limited supervision with considerable latitude for the use of initiative and independent judgment.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Provides administrative support to hiring managers in the recruitment, selection and hiring process.
Assists hiring manager with job requisition posting by contacting the HHS service center, entering job requisition information in the on-line system.
Assist managers with the development of screening questions, screening criteria, or interview questions.
May assist hiring manager with application screening, scheduling interviews, or conducting reference checks.
Provide assistance to hiring manager with completion of new hire information to include reviewing I-9 documentation, entering new employee data in on-line system, and coordinating/leading aspects of the local orientation activities.
Performs related work as assigned.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation.
Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Skilled in customer service, Internet Explorer, Microsoft Word and Excel.
Ability to value and promote diversity.
Ability to maintain confidentiality.
Ability to explain policies and procedures to staff and the public.
Communicate clearly and concisely, both verbally and in writing.
Model ethical behavior.
Practice and promote integrity.
Understand business process.
Prioritize, schedule and pay attention to important details.
Assemble information, materials into logical order.
Ability to assist applicants with on-line application and related application processes.
Knowledge of CAPPS and People Soft systems preferred.
Knowledge of agency business process preferred.
Registration or Licensure Requirements:
N/A Initial Selection Criteria:
1.
Prefer experience working at Health and Human Services Commission or a state hospital.
2.
At least 3 years experience in an administrative assistant role preferred.
3.
Experience coordinating work between organizational units.
4.
Experience using a personal computer for inquiry and data entry.
5.
Attention to detail.
Additional Information:
Requisition# 484446 Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities.
Males between the ages of 18 - 25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Flexibility in work hours may be required for this position.
The position may be required to work overtime and/or extended hours.
All new hire candidates will be required to receive COVID-19 medical screening (nasal test) as part of the due diligence process.
Salary Note:
The salary offered will follow the HHSC starting salary guidelines.
Any employment offer is contingent upon available budget funds.
MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include:
42A, YN, 0111, 3A1X1.
For more information see the Texas State Auditor's Military Crosswalk at http:
//www.
hr.
sao.
state.
tx.
us/Compensation/JobDescriptions.
aspx.
HHS agencies use E-Verify.
You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.
If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
