Clerk I
Are you ready to be professionally challenged? Are you looking to be part of a dynamic team of engaged and committed professionals? Then the Health and Specialty Care System (HSCS) may be just the place for you! The HSCS is comprised of nine psychiatric hospitals located throughout the state, and one youth residential psychiatric center in Waco.
The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission.
The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based.
Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.
The Clerk I works a Monday to Friday schedule, 8:
00 AM to 5:
00 PM, in the Risk Management Department.
The Clerk I works under the direct supervision of the Program Manager IV of Risk Management with moderate latitude for use of initiative and independent judgment.
The Clerk I performs advanced level secretarial work including but not limited to answering the telephones, retrieving documents from My Avatar, retrieving mail, updating forms, maintaining compliance boards, taking minutes and updating databases.
Utilizes organizational ability to maintain efficient and effective operation of an administrative office.
Will conduct a professional and positive relationship with employees and outside entities.
Will act as a back-up for the Administrative staff in Risk Management.
Must understand that the duties, location of work and shift pattern are subject to change as determined by administration in order to meet department and hospital needs.
Supports the mission and vision of the facility.
Must understand that duties may include exposure to blood or other potentially infectious materials.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Performs office management task, such as files, answers phones, types/sends emails, and transcribes minutes.
Will update the employee work status database in excel daily.
Will review the completed RSH 687-A Facility Incident reports daily and verify information has been entered into Avatar.
Information that has not been entered will be forwarded to the Unit Nurse Manager.
Will act as a back-up for the Administrative I, Return to Work Coordinator, which includes, setting up Accident Review Board meetings, transcribing minutes, verifying physician documentation, and notifying appropriate staff.
Will act as a back-up for the Administrative II, will run reports in Business Objects, print from the Clinical Work Station (CWS)/Avatar and transcribe minutes.
Will update all Rusk State Hospital forms that are maintained by Risk Management, as needed.
Will Maintain the retention scheduled for the Risk Management Department.
Will submit work request in CAFM for Risk Management.
Knowledge Skills Abilities:
Ability to utilize Microsoft Office, including creating reports and entering data.
Working knowledge of general office practices, spelling, grammar, and standard office machine.
Ability to maintain a hard copy and electronic filing system.
Ability to communicate effectively.
Ability to maintain confidentiality.
Ability to organize and prioritize workload in order to meet deadlines.
Ability to establish and maintain effective working relationships with supervisors and co-workers.
Physical ability to perform Treatment Intervention and Preventative Strategies (TIPS) Registration or Licensure Requirements:
None Initial Selection Criteria:
Experience in Microsoft office software.
Experience with basic clerical duties.
Additional Information:
Requisition# 485280.
All new hire candidates will be required to receive COVID-19 medical screening (nasal test) as part of the due diligence process.
COVID-19 Precaution(s):
Personal protective equipment required and provided Temperature screenings Social distancing guidelines in place Sanitizing, disinfecting, or cleaning procedures in place Vaccines available for employees Salary Note:
The salary offered will follow HHS HR Policy starting salary guidelines which are typically made at or near the minimum of the salary range.
For internal applicants, there can be limitations in consideration of applicant's current classification and salary and is dependent upon available budget.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities.
Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Flexibility in work hours may be required for this position.
The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required.
According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza.
All of these diseases are vaccine-preventable.
As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals.
In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to:
42A, YN, 0111, 3A1X1.
All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.
For more information see the Texas State Auditor's Military Crosswalk at http:
//www.
hr.
sao.
state.
tx.
us/Compensation/JobDescriptions.
aspx.
HHS agencies use E-Verify.
You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.
If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Salary:
$25.
75 - $35.
84.
Estimated Salary: $20 to $28 per hour based on qualifications.
The HSCS is a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission.
The hospitals provide state-of-the-art treatment that is recovery-oriented and science-based.
Whether in a direct-care or support role, your contribution will make a difference in the life of a Texan.
The Clerk I works a Monday to Friday schedule, 8:
00 AM to 5:
00 PM, in the Risk Management Department.
The Clerk I works under the direct supervision of the Program Manager IV of Risk Management with moderate latitude for use of initiative and independent judgment.
The Clerk I performs advanced level secretarial work including but not limited to answering the telephones, retrieving documents from My Avatar, retrieving mail, updating forms, maintaining compliance boards, taking minutes and updating databases.
Utilizes organizational ability to maintain efficient and effective operation of an administrative office.
Will conduct a professional and positive relationship with employees and outside entities.
Will act as a back-up for the Administrative staff in Risk Management.
Must understand that the duties, location of work and shift pattern are subject to change as determined by administration in order to meet department and hospital needs.
Supports the mission and vision of the facility.
Must understand that duties may include exposure to blood or other potentially infectious materials.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Performs office management task, such as files, answers phones, types/sends emails, and transcribes minutes.
Will update the employee work status database in excel daily.
Will review the completed RSH 687-A Facility Incident reports daily and verify information has been entered into Avatar.
Information that has not been entered will be forwarded to the Unit Nurse Manager.
Will act as a back-up for the Administrative I, Return to Work Coordinator, which includes, setting up Accident Review Board meetings, transcribing minutes, verifying physician documentation, and notifying appropriate staff.
Will act as a back-up for the Administrative II, will run reports in Business Objects, print from the Clinical Work Station (CWS)/Avatar and transcribe minutes.
Will update all Rusk State Hospital forms that are maintained by Risk Management, as needed.
Will Maintain the retention scheduled for the Risk Management Department.
Will submit work request in CAFM for Risk Management.
Knowledge Skills Abilities:
Ability to utilize Microsoft Office, including creating reports and entering data.
Working knowledge of general office practices, spelling, grammar, and standard office machine.
Ability to maintain a hard copy and electronic filing system.
Ability to communicate effectively.
Ability to maintain confidentiality.
Ability to organize and prioritize workload in order to meet deadlines.
Ability to establish and maintain effective working relationships with supervisors and co-workers.
Physical ability to perform Treatment Intervention and Preventative Strategies (TIPS) Registration or Licensure Requirements:
None Initial Selection Criteria:
Experience in Microsoft office software.
Experience with basic clerical duties.
Additional Information:
Requisition# 485280.
All new hire candidates will be required to receive COVID-19 medical screening (nasal test) as part of the due diligence process.
COVID-19 Precaution(s):
Personal protective equipment required and provided Temperature screenings Social distancing guidelines in place Sanitizing, disinfecting, or cleaning procedures in place Vaccines available for employees Salary Note:
The salary offered will follow HHS HR Policy starting salary guidelines which are typically made at or near the minimum of the salary range.
For internal applicants, there can be limitations in consideration of applicant's current classification and salary and is dependent upon available budget.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, and HHS OIG list of Excluded Individuals/Entities.
Males between the ages of 18-25 must be registered with the Selective Service.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Flexibility in work hours may be required for this position.
The position may be required to work overtime and/or extended hours.
Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required.
According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza.
All of these diseases are vaccine-preventable.
As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals.
In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.
MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to:
42A, YN, 0111, 3A1X1.
All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position.
For more information see the Texas State Auditor's Military Crosswalk at http:
//www.
hr.
sao.
state.
tx.
us/Compensation/JobDescriptions.
aspx.
HHS agencies use E-Verify.
You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability.
If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747.
If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Salary:
$25.
75 - $35.
84.
Estimated Salary: $20 to $28 per hour based on qualifications.
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